Why Proper Packing Matters
A poorly packed package doesn't just risk damage — it can also result in carrier surcharges for excessive weight or irregular dimensions, delayed shipments due to label damage, and a frustrating experience for both sender and recipient. The good news is that packing correctly is straightforward when you know what to do.
1. Choose the Right Box Size
Use a box that fits your item snugly without too much empty space. A box that's too large wastes filler material and increases dimensional weight fees. A box that's too small puts pressure on the contents and increases the risk of damage. The box walls should be strong enough to withstand stacking — use double-walled corrugated cardboard for heavier items.
2. Don't Reuse Damaged Boxes
Old boxes with dents, tears, or water damage are structurally compromised. Carriers may reject visibly damaged boxes, and they're far more likely to fail in transit. If the box has been used before, make sure it's still rigid and undamaged before reusing it.
3. Wrap Fragile Items Individually
Every fragile item should be wrapped in at least two inches of cushioning material — bubble wrap, foam sheets, or packing paper. Wrap items so that no surface is exposed, and secure the wrap with tape so it doesn't shift inside the box.
4. Use Appropriate Filler Material
Fill all empty space in the box to prevent items from moving during transit. Good options include:
- Bubble wrap: Excellent for fragile items.
- Packing peanuts: Good for irregular shapes, though messier.
- Crumpled kraft paper: Eco-friendly and effective for medium-weight items.
- Air pillows: Lightweight and low-cost for non-fragile items.
Avoid using newspaper alone, as it compresses too easily under weight.
5. Apply the 2-Inch Cushion Rule
Make sure there are at least 2 inches of cushioning material between your item and the walls of the box on all six sides. Shake the closed box gently — if you can feel or hear anything shifting, add more padding.
6. Seal the Box Properly
Use high-quality packing tape (at least 2 inches wide) and apply the H-taping method: tape along the center seam and along both edges where the flaps meet. Apply at least two strips of tape on the bottom seam as well. Avoid using masking tape, duct tape, or string — these are not carrier-approved and may cause your package to be rejected.
7. Place the Shipping Label Correctly
Attach the shipping label flat on the largest surface of the box. Never place it on a seam, edge, or folded surface. Make sure the label is fully visible and all text is legible. If the label gets wet or tears, the carrier may not be able to scan it — consider placing a copy of the address inside the box as a backup.
8. Remove or Cover Old Labels
Old barcodes, tracking numbers, and address labels can confuse automated sorting systems and cause your package to be misdelivered. Cover all old markings with your new label or with solid black packing tape.
9. Consider Special Packaging for Irregular Items
- Liquids: Seal in a waterproof bag and place upright. Double-box if necessary.
- Electronics: Use anti-static bubble wrap or foam, and include original packaging when possible.
- Artwork or mirrors: Use corner protectors and frame boxes; mark as "Fragile."
- Clothing or soft goods: Poly mailers are often sufficient and reduce shipping costs.
10. Weigh and Measure Before Dropping Off
Always weigh your package and measure its dimensions before calculating postage. Carriers charge based on either actual weight or dimensional weight (length × width × height ÷ 139 for most carriers) — whichever is greater. Knowing this ahead of time prevents surprise surcharges or rejected packages at the counter.
Final Checklist
- Right-sized, undamaged box ✓
- Items individually wrapped and cushioned ✓
- All empty space filled ✓
- Box sealed with proper packing tape ✓
- Label affixed flat on the largest face ✓
- Old labels removed or covered ✓
- Weight and dimensions verified ✓
A few extra minutes spent packing correctly can mean the difference between a package that arrives intact and one that doesn't arrive at all.